Headhunter Management System
A recruiter-exclusive platform built on top of the job portal candidate database. Enables headhunters to search, filter, and manage candidate profiles with advanced tooling.
Overview
Built on top of the existing job portal candidate database, this system gives professional headhunters a specialised interface that the general-purpose portal could not provide. Recruiters need to search across dozens of parameters simultaneously, build shortlists across multiple client mandates, and move quickly — requirements that demanded a purpose-built tool rather than adapting the candidate-facing portal.
Technology
Key Features
- Multi-parameter candidate search combining skills, experience level, location, and availability
- Saved search presets for recurring mandates
- Candidate deep-dive profiles showing full work history, skills, and application activity
- Shortlist management with notes and stage tracking per client mandate
- Bulk candidate actions for outreach tagging and pipeline updates
- Activity log tracking all headhunter interactions with a candidate record
Technical Challenges
Building performant multi-parameter search across a large candidate dataset required moving beyond simple SQL WHERE chains — composite indexes, query plan analysis, and a structured filter builder on the backend were necessary to keep search response times under 300ms.
Headhunters work across multiple concurrent client mandates, each with its own shortlist and context. Designing a data model that scoped shortlists and notes to specific mandates without cross-contaminating candidate records took several iterations to get right.
Outcome
Headhunting teams gained a specialised tool that cut candidate sourcing time significantly by replacing manual spreadsheet tracking with structured multi-parameter search, shortlist management, and a full audit trail of recruiter activity.
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